CAIRO: Editing Member Details

To add members or edit member details click on Admin Menu, Edit Members to see this form:

Click ADD to create a new member, click EDIT to edit member details on this form:

This is a large form and holds a lot of information:

Name

• Members Title - Mr, Mrs etc
• Fore Name - The name the councillor normally uses (may be a middle name for example)
• Surname - The councillors surname
• Name in Full - as it would appear on a voting record, include middle names etc
• Qualifications - for letters after the name, such as MBE, FRPS etc

Ward

• Full Ward Name is the official ward name as on a voting record
• Short Ward Name serves as a way of grouping wards together and for being used when screen space is limited.
• Party Affiliation use the drop down list to select the political party.

Private Address

• Address - the councillors address for council correspondence
• Phone, Fax - contact details for council correspondence
• Email - used when circulating documents by email and for council correspondence

Public Address

• Address - published on the public web site - for public correspondence
• Phone, Fax - published
• Email - published - for public contact via email

In many cases this information will be the same, but it does not have to be.

Dates

• Date Elected This Session - the election date for the councillor in this session
• Date Retires - the end of this councillors session either retirement or re-election
• Date First Elected - the date the councillor was first elected to the council
• Active This Session - the councillor is elected for this session

Notification

• Method - whether councillor receives information by email or printed copy

Notes

• Biography for information to be published on the public web site
• Notes for internal information - not published.

Photograph

• File Name select from loaded photographs (see Adding Photographs)
• Photo display the photograph selected - note this photograph is not updated in real-time, if the photograph is changed it is not re-displayed until you next view this screen.

Committees

• Select you can select the committees this councillor attends.

IMPORTANT

When a councillor retires or session ends do NOT delete the record. Instead mark the councillor as not active. This will allow searching on councillor details over a period of time, even if the councillor is no longer active.

See also: